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Vacancy Title: HR/Payroll/Administrator
Location: Kilkeel
Rate per hour: See Description
Closing Date: 25 Jan 2020

Bawnless Recruitment Ltd. is sourcing HR/administrative staff for our client based in Kilkeel Pay Rate: Hourly rate will be determined on experience Hours per week: 34 hours 9-5 Monday to Thursday; Friday 9am - 1pm Working days: Monday - Friday Job Type: Ongoing/Temporary leading to permanent Qualifications and experience Essential: Commitment to confidentiality. Excellent IT skills with proven experience in all Microsoft Packages and a good knowledge of spreadsheets and pivot tables. Excellent communication skills. Confident telephone manner and highly developed interpersonal and oral communication skills. The ability to work as part of team as well as on own initiative. • Good time management. • Experience working in a similar role. • Sage 50 Payroll experience/qualification • Good standard of formal education with above average literacy and numeracy Desirable: • CIPD or equivalent HR qualification/ working towards this • Good working knowledge and understanding of current employment law and Understanding of HR policies • Experience of using a computerised time clock system would be advantageous • Experience taking minutes of meetings Job summary: The role will involve using Sage 50 payroll to process a weekly payroll for approximately 200 employees in a timely and accurate manner as well as completing various payroll & HR reports. The Payroll & HR administrator will also be tasked to provide daily comprehensive and effective administrative support to the HR Assistant & HR & H&S Manager. The post holder will have a strong commitment to confidentiality. Key Responsibilities: Payroll: Calculating hours and overtime using a time clock system and entering data onto Excel, using pivot tables to extract data to be uploaded to Sage 50 payroll. Maintaining the payroll processing system and records by gathering, calculating, and inputting data. Processing a weekly payroll using Sage 50 Payroll including statutory year end returns and P60s. Deal with employee queries regarding wages, deductions, attendance, and time records. Receive and coordinate requests for leave and other absences Adhere to payroll policies and procedures and comply with relevant law Identify, investigate and resolve discrepancies in timesheet and payroll records. Honour confidentiality of employees' pay records. Complete payroll reports for record-keeping purposes or managerial review Calculate holiday entitlement and holiday pay in line with current legislation Any other payroll duties as required by the business. HR Admin: Process all new starters and leavers including production of employment contracts, induction packs, reference requests, company handbooks, leaver letters and holiday payments. Process all paperwork associated with employment changes and variations to contracts. Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of information held in line with GDPR and the Data Protection Act. Create and maintain up to date folders and spreadsheets for all employee benefit information. Assist with any recruitment administration, including employment applications and ensure safer recruitment practices are met. Support the administration of annual pay review, employee survey and HR statistics. Maintain the HR Database including absence reporting. Taking minutes of various meetings effectively with confidentiality. Answering telephone calls to deal with employee sickness/absence and recording this for their personal and payroll record. Any other duties as required by the business. Support the HR team with all additional HR administration requirements. Person specification: • Flexible and adaptable in approach to work with the ability to multi-task • Meticulous and accurate • Excellent attention to detail • Good communicator and personable • Highly organised with the ability to prioritise • Process driven • Team player This is an outline job description and may be subject to change, according to the needs of the company, in consultation with the post holder.
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